Updated: Jan 18
It is common knowledge that a photocopier can produce black & white or color copies and prints. However, due to the advances in technology, there are more functionalities to be found in recent models after 2010. Here are five functions that you may not be aware of - although, some of these may require an additional service. Nevertheless, they are worth taking note of.
The use of electronic faxing is becoming increasingly popular due to its many advantages. Some of these benefits include the speed and convenience with which documents can be sent and received, as well as the fact that it eliminates the need for paper and ink cartridges. Additionally, the use of e-faxing is cost-effective and environmentally friendly. It was not until the late 1980s that faxing technology became popular in American businesses. However, this technology was originally invented by Scottish inventor Alexander Bain in the mid-1800s. Nowadays, the conventional way of sending a fax is regarded as outdated due to the faster and more efficient process of transmitting documents through emails. E-faxing is a modern alternative to traditional faxing wherein all one needs is an internet connection to their machine or device, rather than an additional phone line. E-fax documents will appear inside an email address inbox instead of being printed on paper, ultimately saving paper and the time it takes to walk over to the copier.
Scan to Email
The application of Scan-to-Email technology provides users with the capability to transform physical documents into digital files and send them via email. It's becoming more commonplace to have the capability to Scan photos and documents and then email them directly. Older copier models are even being outfitted with the ability to scan documents to your computer. Scan-to-email was created to reduce the number of steps needed to send a document electronically after being scanned. You just enter the recipient's email address on the copier's display and press the main copy button. And voila, the document is sent. Even though the process is straightforward, there is some setup that needs to be done beforehand to activate this feature. So, ask your installing technician about Scanning to Email so you can maximize your copier's capabilities.
Changing one's lifestyle to accommodate an eco-friendlier approach is known as Eco-Mode. This entails making small adjustments in daily habits to lessen the impact on the environment. By implementing Eco-Mode, everyone can contribute to reducing their carbon footprint and preserving the planet. Due to the size and energy needs of copiers, manufacturers have taken steps to help reduce the power usage of these machines. This includes the inclusion of an eco-mode setting which has various features like an auto power shut-off timer that turns off the machine when not in use. Additionally, there is preheat mode which enables the machine to become operational faster than normal. This is similar to the sleep, hibernate and shutdown functions of laptops.
Manufacturers are well aware of the potential for end users to misuse photocopiers, such as our coworker Jerry. To address this, they have introduced the “Jerry Blocker” or in a more professional term, "User Authentication". This feature enables the copier to only function when the correct passcode is entered, allowing the owner to place limits on use, track daily prints and copies, and monitor monthly operation costs. In short, Jerry will have to explore other methods of entertainment.
Nowadays, many people have adopted smart devices as an integral part of their lives. Our mobile phones are often used to complete a great deal of work, and Mobile Printing allows us to print documents directly from our phones. Different operating systems provide exclusive features, such as Google Cloud Print™ for Android™ OS and Apple® Airprint®, among others. Furthermore, several printer manufacturers provide applications with extra services that can be used with the printer.
As technology advances, so do our gadgets. Copier technology is now being equipped with full app stores that enable users to access services such as cloud storage, document readers and checking emails. Integrating these features into your business operations can enhance your workflow and increase productivity. At Complete Office, we strive to provide you with the latest office technology that is tailored to your business needs.